Run Your Estate Sale Operations on One Connected Platform
EstateFlow replaces spreadsheets, manual pricing, and chaotic reconciliation with a guided workflow built specifically for estate sale and auction businesses. From intake to settlement, every step becomes faster, cleaner, and fully trackable.
See EstateFlow in Action
Watch how professional estate operators manage their entire workflow from one platform
The Three Pillars of Modern Estate Sale Operations
Everything you need to automate compliance, streamline workflows, and eliminate manual reconciliation—built specifically for estate sale companies.
A Standardized Workflow Your Entire Team Can Follow
EstateFlow brings consistency to intake, pricing, documentation, and settlement—reducing risk and accelerating throughput. Your team knows exactly what to do at every stage.
- Guided workflow stages
- Team task assignments
- Automated stage transitions
AI-Powered Inventory That Syncs Automatically
Real-time sync with Square. Zero manual reconciliation. Your POS and your ledger finally match without workarounds. AI-powered duplicate detection prevents errors before they cost you time.
- AI auto-categorization
- Automatic SKU generation
- One-click Square sync
Generate Payout Ledgers Your Clients Trust
Every item, sale, discount, and disposition traceable end-to-end. Your company looks more professional—and you spend far less time on admin. Tax-ready reports that eliminate disputes.
- Automated payout calculations
- Tax-ready reports
- Complete audit trail
Stage Automation
Automated reminders, tasks, and approvals. Multi-sale management to run multiple estates simultaneously without chaos.
Client & Estate Owner Accounting
Track consignor/owner splits, cost tracking, and revenue distribution. Handle complex multi-party settlements with ease.
Document Vault & Audit Log
Store contracts, appraisals, settlement records. Full audit log with every action timestamped for compliance and disputes.
Why Top Estate Sale Companies Run on EstateFlow
Save 10–20 Hours Per Project (Based on early operator workflows and beta usage benchmarks)
AI cataloging, auto-pricing, and contract generation eliminate repetitive work. Stop reconciling 600 SKUs by hand. End days of manual payout calculations.
Deliver a World-Class Client Experience
Polished proposals, modern workflow transparency, and clear settlement reports help you win more contracts. Replace whiteboards, handwritten tags, and spreadsheets with professional tools.
Scale Without Adding Staff
Handle more projects simultaneously with the same team. Our automation tools let you grow revenue without proportional cost increases.
Stay Organized & Compliant
Every sale is properly documented, archived, and exportable for taxes, disputes, and record-keeping. Complete audit trails protect your business and satisfy client requirements.
Not Another Listing Site
EstateFlow is not a marketplace. It's the internal operating system estate companies use to manage intake, sales, and settlement. It's not a replacement for EstateSales.net or HiBid.
What EstateFlow Does
- Square sync & POS reconciliation
- Workflow automation & team management
- Payout ledger generation & compliance
- AI inventory cataloging & pricing
- Contract & proposal generation
What EstateFlow Is Not
- A consumer-facing marketplace
- A replacement for EstateSales.net or HiBid
- A photo gallery or listing directory
- A tool for shoppers to browse items
- A public-facing sales platform
Works for Onsite Sales, Online Auctions, or Hybrid Events
Whether you run in-person sales, timed auctions, or both, EstateFlow keeps inventory, pricing, sale results, and client settlements unified across channels.
Multi-Day Sales
Track progressive markdowns, day-by-day performance, and final settlement across extended sale periods.
Team-Based Estate Management
Assign different team members to inventory, pricing, sales days, and settlement — all working from the same estate record with full visibility.
Import from Any Channel
Import from Square, auction platforms, or manual entry. All sales reconcile into one unified payout ledger.
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Ready to Modernize Your Estate Sale Operation?
EstateFlow gives you the structure, automation, and clarity you need to run a more profitable, efficient, and scalable estate sale business.
No credit card required • 30-day free trial • Cancel anytime
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